Hull ITeC

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Use of Data

When you supply any personal information to HCC Training, we have legal obligations towards you in the way we deal with that data. We must collect the information fairly, that is, we must explain how we will use it and tell you if we want to pass the information on to anyone else. In general, any information you provide to Hull ITeC will only be used within the Centre. It will never be supplied to anyone outside Hull ITeC without first obtaining your consent, unless we are obliged or permitted by law to disclose it.

We will hold your personal information on our systems for as long as you use the service you have requested and keep it only for the time required by any funding bodies for audit purposes. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998.

What information do we collect from visitors to the Site?

We collect information from you if you choose to contact us with an enquiry or if you fill in one of the forms displayed on the Site. The information we collect includes your contact details (such as name, postal address and email address) together with other information that you provide to enable us to respond to your enquiry. You warrant that any information you supply to us is accurate and up-to-date, that you will inform us if any such information requires updating and that if you submit personal information about a third party to us you have that third party’s permission to do so.

Security of your information

In accordance with the requirements of the Data Protection Act 1998 we keep secure records which contain personal information about you. No information transmitted via the Internet can be guaranteed to be completely secure during transmission: we cannot warrant the security of any information you transmit to us before we receive it.

We will retain your information for a reasonable period or as long as the law requires. Please note that in accordance with our security procedures we may request proof of your identity before disclosing personal information to you.

What if you make an application to Hull City Council Training?

This Privacy Policy covers the personal information you submit to us in relation to your use of this Site only. If you apply to be admitted to Hull ITeC, we will ask you to agree to be bound by the terms of a Learning Agreement setting out, amongst other things, what your and our obligations are with regard to the personal information which will be processed as a result of your application.

What about third party websites that you can access via the Site?

The Site contains links to other websites which are outside our control and are not covered by this Privacy Policy. If you access other websites using the links provided, the operators of those websites may collect personal information from you which will be used in accordance with their respective Privacy Policies which you should read. We are not liable for the practices of such third party website operators in respect of your personal information. for more information regarding our terms and conditions of Website Usage, CLICK HERE.

Website log files

All websites produce log files that record the activity on that site. Log files record which pages on the site have been accessed and how many times. From this information it is possible to produce statistics such as how busy the website is, which pages are the most popular and whether there are any broken links.

Log files typically record the IP address and/or hostname of all users accessing the website. This allows us to distinguish between different users and therefore estimate the number of unique visitors to the website. IP addresses and hostnames are not linked to any individual's personally identifiable information.

Specific IP addresses and hostnames will not be made publicly available. They will only be used by website log file software to compile overall summary statistical reports on the performance of the website. (For more information about IP addresses and hostnames, see 'Additional information' below.)

Website log files are stored securely on the website using industry best practice methods for safeguarding information and server functions.

Information not collected by this website

The public area of this website:

Does not store any personal information about any user on the site
Does not use 'cookies' in any way, either persistent or session-specific. (For more information about cookies, see 'Additional information' below.)
Does not use Javascript to collect any information from or about any user
Does not use Java applets to collect any information from or about any user

Additional information

This section provides background information regarding terminology and legislation referenced in the writing of this privacy policy statement.

Cookies

Depending on your browser's security settings, websites may be allowed to create and store small files called 'cookies' in a specific directory on your computer to help with the functionality of the site. Cookies cannot harm your computer in any way. Only the website that created the cookie can subsequently reuse it.

There are two types of cookies:

A persistent cookie remains on your computer for a period of time to allow a website to recognise you when you return and present you with the appropriate customised pages
Session-specific cookies are deleted when you shut down your browser. These are used on sites where you log in; the cookie ensures that you stay logged in throughout that visit

The Hull ITeC site does not use either type of cookie.

IP addresses and hostnames

An IP address is the numeric address of a computer. The IP address recorded on website log files is the address provided by your internet service provider's equipment and not your own personal computer's address.

Hostnames are similar in appearance to the domain names you see in URLs and email addresses. The hostnames recorded on website log files are those of the internet service provider's equipment that you are using to access the internet, and not your own computer's name or location.

Your internet service provider will keep records of which customer is using any IP address or hostname at any given time, and so it is theoretically possible to trace back activity shown on any website log file to a specific individual. In practice, this can only be done with the explicit involvement of the internet service provider, and such a trace would therefore only take place in the event of serious criminal misuse of the internet and would be carried out by the police.

The organisations involved with Hull ITeC will not attempt to associate IP addresses and hostnames with individuals. In the event of serious criminal misuse of the website, the matter would be referred to the police for investigation.